Concierge pilot

Managed Linked Art Launch Pilot

A fixed-scope onboarding path for collection teams that need a standards-compliant Linked Art API, public browse pages, and a monthly evidence packet without staffing a semantic-web buildout.

Pilot pricing hypothesis: USD 8k-18k setup for one collection export, then USD 1.5k-4k monthly for hosted evidence, support, and review operations. Final pricing stays manual until paid-pilot demand is validated.

Start a pilot conversation Review source network

Meta Wiki Art linked data workflow visual — Pilot output: reviewed Linked Art records, public browse pages, API access, and monthly evidence.

One collection export

CSV, JSON, XML, or API-backed source data is mapped into reviewed Linked Art records.

First value in 7 days

The pilot targets a visible browse/search/API slice within the first working week.

Monthly evidence packet

Each pilot receives validation, rights, source, and launch-readiness evidence in a repeatable packet.

Manual invoicing first

No self-serve billing is required before the offer, scope, and support load are proven.

Commercial readiness

Pre-revenue path is manual and evidence-gated.

Paid pilots0 paid pilots

Billing pathManual invoice entitlement

Manual invoice entitlement only; create the pilot tenant record after a signed scope and invoice reference.

Billing productIn-app billing not built

In-app billing not built; checkout, subscription webhooks, and self-serve plan changes stay deferred.

Next evidenceFirst signed pilot with invoice reference, active entitlement, source data received, and seven-day activation evidence.

Signed pilot scopeRecord organization, review owner, publication boundary, price, and signed approval before treating a prospect as revenue.
Manual invoice referenceCreate the active pilot entitlement only after the invoice reference exists, then bind the exact tenant or org scope.
Activation proofUse the outreach, activation, support, and evidence commands to prove first value before offering recurring subscription terms.

After a reply

Every buyer conversation turns into evidence before it turns into a readiness claim.

Fit and owner confirmedName the organization, collection-side owner, publication boundary, and one representative export before treating the account as active.
First outreach recordedKeep the first message, channel, follow-up date, and owner attached to the account so response history stays auditable.
Invoice-backed entitlementCreate the pilot workspace only after a signed scope and real invoice reference exist for the exact tenant or organization.
First-value packetSend the first evidence packet with activation, support, KPI, retention, and gross-margin signals before claiming paid-pilot readiness.

Who it is for

Built for collection teams that need evidence before scale.

Small and mid-size museums

Teams with collection exports and a mandate to publish better public data without a dedicated semantic-web team.

Archives and digital humanities labs

Research groups that need source-backed records, provenance review, and API access for public scholarship.

Artist estates and foundations

Collection stewards that need rights-aware object pages, entity context, and reviewable publication workflows.

Pilot package

A bounded launch path, not an open-ended platform build.

Deliverables

Linked Art data-quality reportA reviewed summary of mapped records, schema gaps, provenance risks, and rights/reuse flags.
Hosted browse and API surfacePublic browse pages, provider/source context, record detail pages, and documented JSON endpoints.
Human review queuesRights, provenance, reconciliation, annotation, and publication issues stay visible before public claims are made.
Pilot evidence packetA monthly evidence packet covering imports, validation, public trust smoke checks, uptime samples, and unresolved risks.

Data prerequisites

Source data exportA representative object export with stable identifiers, titles, dates, makers, rights text, and image references when available.
Named review ownerOne collection-side owner who can answer mapping, rights, and provenance questions during onboarding.
Publication boundaryA clear decision on what may be public, what needs review, and what must remain internal during the pilot.

Success metrics

The pilot is measured by first value, data quality, and review usability.

Activation

Pilot workspace contains imported, searchable records and at least one reviewed public collection slice within 7 days.

Data quality

Evidence packet shows validation trend, unresolved critical issues, and enrichment coverage for the pilot dataset.

Usability

Non-engineer reviewers can inspect records, rights flags, source context, and export/API outputs without routine developer help.

Activation evidence

Activation evidence ledger

Milestones0 of 6 complete

First value7-day target

Next evidenceWorkspace created: Record tenantId, workspaceOwner, createdAt, namespace, and entitlement link.

Workspace createdDay 1
Event
pilot.workspace.created
Owner
Operator
Status
not started
Evidence
Record tenantId, workspaceOwner, createdAt, namespace, and entitlement link.
Source receivedDay 2
Event
pilot.source.received
Owner
Collection owner
Status
not started
Evidence
Record tenantId, sourceNamespace, source format, recordEstimate, and receivedAt.
Records importedDay 4
Event
pilot.records.imported
Owner
Operator
Status
not started
Evidence
Record tenantId, sourceNamespace, recordCount, importedAt, and import run reference.
Review slice readyDay 5
Event
pilot.review.slice_ready
Owner
Operator
Status
not started
Evidence
Record tenantId, recordCount, sliceUrl, readyAt, and one reviewable record URL.
Customer viewedDay 7
Event
pilot.customer.viewed
Owner
Customer review owner
Status
not started
Evidence
Record tenantId, reviewOwner, viewedAt, reviewed surface, and next customer decision.
Evidence sentDay 7
Event
pilot.evidence.sent
Owner
Operator
Status
not started
Evidence
Record tenantId, packetPath, sentAt, validation summary, and unresolved risk list.

Support boundaries

Manual pilots first; self-serve waits for validated demand.

Included

One data source, one workspace, onboarding support, mapping review, monthly evidence, and bounded issue triage.

Deferred

Self-serve signup, automated billing, custom integrations, bulk migration guarantees, and tenant-specific feature development.

Qualified prospect profiles

10 account profiles to guide the first outreach list.

Regional art museumHas a collection export and wants better public object pages plus API access.
University museumNeeds a teaching/research collection surfaced with source-backed citations.
Local history archiveOwns mixed object and image records with rights review gaps.
Digital humanities labNeeds reusable Linked Art data for research tooling and exhibits.
Artist estateNeeds provenance and publication review before public catalog release.
Gallery archiveWants structured object records and controlled public discovery.
Foundation collectionNeeds human-reviewed rights, source, and entity context for grant reporting.
Municipal cultural officeMaintains public art records that need better provenance and API access.
Small library special collectionHas image-rich holdings and wants IIIF-aware browse/review paths.
Independent research archiveNeeds source-backed publication controls without building a bespoke stack.

Initial outreach queue

Named accounts for the first paid-pilot validation loop.

Outreach status ledger13 researched

First messages0 sent

Active replies0 replies

Next evidenceFirst outreach sent for at least one named account, then response status and follow-up date.

Account	Segment	Fit reason	First message angle	Next action	Status
Benton Museum of Art at Pomona College	University museum	Teaching and research collection where source-backed object context can create early reviewer value.	Offer a one-export Linked Art pilot around browse, API, and evidence packet outcomes.	Find collection/digital initiatives owner and validate current publication pain.	Research fitFirst outreach sent with a dated owner and response follow-up.
Allen Memorial Art Museum	University museum	Academic collection with likely teaching, rights, and provenance review workflows.	Lead with reviewer-friendly records and reusable data for faculty/student research.	Identify collections systems lead and prepare a concise pilot note.	Research fitFirst outreach sent with a dated owner and response follow-up.
Colby College Museum of Art	University museum	Institutional collection where a bounded public data slice could support scholarship and discovery.	Position the pilot as a low-risk standards publication layer over one export.	Map likely decision makers and collect one public collection example.	Research fitFirst outreach sent with a dated owner and response follow-up.
Nasher Museum of Art at Duke University	University museum	Research-oriented museum profile with public-facing collection and teaching use cases.	Frame Linked Art as a bridge between collection records, public pages, and evidence.	Draft outreach around first-value-in-7-days and review usability.	Research fitFirst outreach sent with a dated owner and response follow-up.
Smart Museum of Art	University museum	Collection team likely benefits from public source context plus rights-aware review surfaces.	Offer a pilot around one curated collection slice with visible API and trust outputs.	Validate collection export availability before contact.	Research fitFirst outreach sent with a dated owner and response follow-up.
Berkeley Art Museum and Pacific Film Archive	Museum archive	Mixed object/media context can test source, rights, and entity review value.	Lead with structured publication controls for a selected object/media subset.	Research digital collections ownership and identify one narrow pilot dataset.	Research fitFirst outreach sent with a dated owner and response follow-up.
Center for Creative Photography	Special collection	Image-rich holdings make rights context, citation, and IIIF-aware review immediately relevant.	Emphasize image rights, source citations, and evidence packet outputs.	Find collection metadata contact and confirm public image rights posture.	Research fitFirst outreach sent with a dated owner and response follow-up.
The Wolfsonian-FIU	University museum	Design and material culture holdings can benefit from structured object/entity relationships.	Offer Linked Art publication for one thematic export with provenance and rights flags.	Prepare a message for digital collections or curatorial technology contact.	Research fitFirst outreach sent with a dated owner and response follow-up.
Judd Foundation	Artist foundation	Artist estate context needs careful provenance, publication boundaries, and rights-aware records.	Frame the pilot as a controlled catalog evidence layer, not a bulk migration.	Validate archive/catalog publication priorities before outreach.	Research fitFirst outreach sent with a dated owner and response follow-up.
Dedalus Foundation	Artist foundation	Foundation archive profile matches provenance review and source-backed publication controls.	Lead with a small, human-reviewed Linked Art slice for catalog and grant evidence.	Research archive contact path and prepare one-page pilot scope.	Research fitFirst outreach sent with a dated owner and response follow-up.
Museum of New Zealand Te Papa Tongarewa	National museum	National collection context with public digital access and cultural-care review needs that match source-backed evidence.	Use a form-safe enquiry around a bounded Linked Art pilot, source-data fit, and review evidence without leading with pricing.	Submit the no-pricing form message, save the submission receipt, and record sent outreach only after it is actually posted.	Research fitFirst outreach sent with a dated owner and response follow-up.
Museums Victoria	State museum network	Large multi-domain public collection with an API and rights/cultural-context fields that can prove careful mapping value.	Lead with a small item-slice pilot that preserves cultural context, source provenance, media rights, and review boundaries.	Identify the digital collections or API owner and prepare a source-aware pilot note tied to the landed provider slice.	Research fitFirst outreach sent with a dated owner and response follow-up.
Art Gallery of Ontario	International art museum	Major public art collection where a reviewed Linked Art slice could improve API-readiness, provenance context, and evidence reporting.	Frame the pilot as a low-risk source-data layer for one collection slice with public browse and validation evidence.	Research collections information ownership and draft a concise first message around evidence-first publication.	Research fitFirst outreach sent with a dated owner and response follow-up.